Video Conferencing, Cloud Phone, Webinars, Chat, Virtual Events | Zoom.Hosting a Basic Zoom Meeting – Janelle Durham
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The best video conferencing apps can do more than merely enable a virtual face-to-face meeting. They let you show what’s on your screen to everyone else on the call, seamlessly pass control of the meeting to another person, and record the call as a video. Web conferencing service Zoom offers these features and more, some of them hidden options in advanced menus.
The tricks and tips below will show you how to use the app better to work, learn, and communicate with others virtually. Some of these tips include ways that you can connect Zoom with other popular apps to automate your work. Zapier is an automation platform hostt lets you connect your favorite apps to save time, cut down on tedious tasks, and focus on the work that matters most.
Our automations are called Zaps, and you’ll see several pre-made Zaps which we call Zap templates throughout this piece. To get started with a Zap template, just click on it, and we’ll guide you through customizing it—it only takes a couple minutes.
You can read more about setting up Zaps here. Note: To set up integrations between Zoom and Zapier, you need a paid Zoom account. Free account holders don’t have access to the Zoom API. If you run a lot of meetings—for example, with clients—but don’t have an assistant, you might want to connect your scheduling app, Zoom, and your calendar.
Whenever someone books an appointment in meetinh scheduling app, for example, Zapier can automatically create a new Zoom meeting and add it to whatever app you use for your personal calendar.
Here are some pre-built Zaps to power this workflow, but you can create a Zap with whatever apps you use. To make this automation even more powerful, you can add a step that shares the meeting details with your team via a chat app like Slack.
We use this automation all the time here at Zapier—any time a new team meeting in Zoom kicks off, the Zoom link gets posted to the appropriate channel in Slack automatically. For weekly meetings, monthly check-ins, and other regularly-scheduled calls, Zoom lets you create a recurring meeting. There are two benefits to using this setting. First, it lets you lock in all the call settings you want once and have them be in place every time you meet.
Second, recurring calls use the same join URL each time, so you never have to send a fresh meetingg to attendees. Additionally, if you meet with the same group regularly but not on a regular schedule, you can choose an how to host a zoom meeting for free – how to host a zoom meeting for free: called No Fixed Time, which lets you use the same how to host a zoom meeting for free – how to host a zoom meeting for free: and meeting ID over and over with the same group, no matter when you get together.
This option is popular with educational groups who use To record zoom audio only – how to meeting only: as their virtual classroom.
How you do this will depend on which platform you’re using, but you can refer to Zoom’s documentation for setting up your recurring meeting. Fair warning that for any recurring meeting, you cannot schedule it with your Personal Meeting ID also called PMI in Zoom; it’s a virtual private meeting space for you, and the link never changes. Also, know that all recurring meeting IDs expire after one year, so you’ll have to generate a new one then.
Say you’re using Zoom to hold a mandatory event, like a university lecture or a safety training session. You probably want to know who attends. You can get that information from a report once the meeting is finished. Look for Usage Reports, and then click Meeting to find the meeting you want, select the report type and date range, and generate the report. Requirements: To generate an attendee list, you need to be the 1 the host of the meeting, 2 in a role with Usage Reports enabled, or 3 an account administrator or owner.
In addition to getting an attendance sheet, you can also how to host a zoom meeting for free – how to host a zoom meeting for free: information from meeting attendees about themselves before they join the call. For example, you might ro to require that attendees provide their name, company affiliation, or industry. To collect this information, first you need to require Registration, по ссылке option found in the My Meetings tab of the Zoom web app.
Then, you can set up a form that attendees must fill out before they can join the meeting. For the registration form, Zoom provides standard fields, such as name and company affiliation, that you add using how to host zoom meeting from browser – how to host zoom meeting from browser:. To add new questions or fields, jump over to the tab called Custom Questions.
If you’re using Zoom to run a digital event like a webinar, however, you might want to let attendees register via a form on your website or an event management app. Automation is a great way to make sure that everyone who signs up for your webinar is then registered in Zoom.
These pre-built Zaps are perfect for getting hiw. You can make this automation even more powerful by making sure that any registrant information you collect is also added to your CRM or email marketing mreting, so you can follow up more easily. Requirements: To require attendee information in Zoom, the host must have a Pro account. Additionally, the meeting cannot be your Personal Meeting ID. Zoom lets you record uow web conferencing calls as videos, a handy feature for sharing the meeting with people who may have missed it or for none: – is my says zoom unstable internet what was said.
When you record, you must choose whether to use the local or cloud option. Local means you store the video file yourself, whether locally on your computer or in another storage space that you provide. With Cloud, which is for paying members only, Zoom stores the video for you in its cloud storage different account types come with different amounts of storage. One convenience of the cloud option is that people can stream the video in a web browser once it’s ready.
When creating a video from a how to host a zoom meeting for free – how to host a zoom meeting for free: call, it makes a big difference in the final quality to optimize a few settings in advance. For example, some calls might be broadcast-style, where only the host appears on screen. In that case, set Zoom to only record the audio and video of the host. Other calls jost be in the style of a collaborative now, in which case you want to record everyone. Be sure to explore Zoom’s settings at least a few minutes before zoo a call.
If you don’t see the option to record, check your settings in the web app under My Meeting Settings or have your account administrator enable it. If you need to share the recording later, try one of these Zaps to automatically share once the recording has finished.
If you record meeting attendees’ video or audio, it’s how to host a zoom meeting for free – how to host a zoom meeting for free: courtesy—and in some hhow a requirement—to inform them before you do. Screen sharing allows the host of a call to display whatever’s on their screen to everyone else on the call.
Annotation tools let all the meeting participants draw and highlight what’s on screen, which can be immensely fre when discussing visual materials, such as mockups, graphic designs, and so forth. To annotate while viewing someone else’s shared screen, select View Option from the top of the Zoom window, and then choose Annotate.
A toolbar appears with all your options for annotating, including text, draw, arrow, and so forth. The presenter can use the save button on the toolbar to capture the complete image with annotations as a screenshot. You can also disable attendee annotation altogether. Meetings can have more than one person at the helm.
A PR rep might want meetijg cooperatively control a meeting alongside an executive, or a team with more than one lead may prefer to each co-host rather than choose one person over the other. Whatever your circumstances, you can start a Zoom call and have more than one person be in charge.
To use co-hosting tools, you first must enable it in Zoom’s Meeting Settings. Look for the Meeting tab and choose the Co-host option. Then, when you start a meeting, wait for your co-host to join, and add the person by clicking the three dots that appear when you hover over their video box.
Alternatively, you can go to the Participants window, choose Manage Participantshover over the co-host’s name, and select More to find the Make How to host a zoom meeting for free – how to host a zoom meeting for free: option.
If the option doesn’t appear, ask your account administrator to enable the settings in the Meeting tab for co-hosting privileges. Zoom lets attendees get into a video call with or without the host being present. Small groups sometimes like this option because they can have a few minutes to chit-chat before the meeting officially kicks off.
Tk some situations, however, it could be in poor form to have attendees in a virtual room together, waiting for you to start. A better zlom is to create a tl waiting room, where attendees remain on hold until you let them in all at the same time or frer: by one. Precisely how you enable a waiting room depends on the type of account you have. When you set one up, however, you can customize what the attendees see while they await your grand entrance.
People who work with an assistant will love this option in Zoom that gives scheduling privileges to someone else. Whoever manages your calendar can now schedule Zoom calls for you. To set up the scheduling assistant privilege, log into Zoom, open Meeting Settingsand look under Other. You’ll see a plus sign next to Assign Scheduling Privilege.
Add your scheduling assistants by typing their email addresses and finish by clicking Assign. After you add your scheduling assistants, they must log out of Zoom and log back in for the feature to take effect. From this point on, assistants can create meetings for others by using the Schedule tool. Look for Advanced Options or Meeting Fog depending on which version of Zoom you useand follow the prompts to create a new meeting.
Requirements: The primary Zoom account holder and everyone who receives scheduling privileges must all have Pro or Corp licenses. And for webinars, both account holder and scheduler must have webinar licenses. If you use Zoom more than once a week, there are a couple of keyboard shortcuts worth learning to save you oodles of time. I is for invite. M is for mute. S is for share. For more inspiration on how to use Zoom more efficiently, explore more Zaps you can create with Zoom and Zapier.
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– Google Meet (formerly Hangouts Meet) – Free Video Meetings
Home TabRegister by tapping a Zoom desktop client link. Home is in the drop-down list. The arrow must be selected in order to be lowered in bold. The meeting will be reviewed. A meeting can be started instantly. It is not necessary for you to install additional hardware or upgrade your device. You can now host video meetings that reach up to interactive viewers for no cost with a simple, cloud-connected device with a microphone, camera, and speaker. Everyone is kicked out of the call once they reach that mark.
After 40 minutes both active and inactiveall participants are required to leave the room. After no one else joins the meeting, it will end at a later time. Zoom will continue to lift the minute maximum how to host a zoom meeting for free – how to host a zoom meeting for free: limit in most countries how to host a zoom meeting for free – how to host a zoom meeting for free: June 30,when school is scheduled to end in most countries.
Zoom has demonstrated their commitment to supporting K education by lifting the time limit as of now. Depending on the course level, Zoom Basic license limits group meetings for less than 40 minutes. The Zoom module can enable instructors to use that limit.
Opening Hours : Mon – Fri: 8am – 5pm. Join Zoom, if you have not already done so. In the home screen, select the Schedule icon, which appears as a calendar. Decide on when and for how long you would like the meeting to привожу ссылку around 1. Click the Zoom Desktop Client button to get started.
Schedule a meeting. Click the Meetings tab. During the copying process, when you select the meeting invite your meeting would be copied, you are able to paste and email information to be mailed outclick Copy Invitation to Paste. Make sure Video On appears at the start of your video.
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How to use Zoom: 10 tips and tricks for better video meetings.
Note: Zoom displays differently on desktops, tablets and phones, and differently than on IOS and PC devices, so some things may be slightly different than described. Also, your account settings may need to be adjusted to see all the options I describe. Use the Zoom support guides for more information.
One on one calls are unlimited minutes. Group calls, for up to people, are limited to 40 minutes. For info on free calls vs. Sign in.
Go to the participant list. You can then email or message this link to someone. You can also schedule a meeting in advance, so you can send out the links in advance. Set the date and time. People can join a meeting before the start time — like days before the start time. The meeting also will NOT end when it hits the scheduled end time.
It will keep going till the host ends the meeting or till the last participant leaves in a meeting with no host. You want to take steps to prevent this.
You could also require that people pre-register for a Zoom meeting to get the link. Then, when you start a meeting, check your security settings by clicking on the shield in the command bar. For a meeting with known people, I usually set security so they can rename themselves, and unmute themselves and use chat, but NOT share screens.
It lets you just quickly check to be sure you recognize the name before you let them in. For meetings of over 30 people this may be challenging for one person to manage, so consider having a co-host help you admit folks. You can send a chat message to them. Pinning their video makes their how to host a zoom meeting for free – how to host a zoom meeting for free: large as if they are the speaker. I find this helpful to get a closer look at something someone is doing or showing me. There are several other things you can do here, but the most how to schedule a recurring zoom meeting with no fixed time – how to schedule a recurring zoom meeti for security are the last three.
Put in waiting room just takes them out temporarily and you can re-admit them at any time. If you remove them, then they will not be able to rejoin the meeting. If you did have a Zoom bomber, you could also report them. Removing someone is a good tool if you have one problem person. Some groups have experienced Zoom bombings how to host a zoom meeting for free – how to host a zoom meeting for free: many people appeared all at once, sharing offensive videos.
Once you figure out who the problem person is and deal with them, you can turn these things all back on one at a time. If things ever go really bad e. At the most basic level, you just need to know how to make sure everyone can see and hear and chat with each other.
So, as people join, if they need assistance, teach them how to mute and unmute themselves, how to turn their camera on or off, how to chat with others, and how to raise their hand. Directions for all these skills are in my Zoom Basics post. The host can mute people at any time, but you cannot unmute them without their permission.
You can make this adjustment in your account settings:. When someone attends your meeting, it will ask them if you have permission to unmute them in this and future meetings. From then on, you have the ability to unmute them without having to ask permission. If you hear this, just make sure they mute one of their mics. Or do it for them. Sometimes someone on the call is making a lot of noise. Dog is barking, sirens are going past their house.
If most people are muted, just look at your participants list to see if someone has accidentally un-muted, and re-mute them. Note: Zoom does try to filter out some of the background noise. You can share items on your computer with other people in the meeting. As a speaker, you might want to share your PowerPoint slides, or a video.
To share a screen, go to the command bar at the bottom of the screen, and choose the green button for share screen. It will pop up a window, like this:. Choose the thing you want to share — say the word document on the bottom right, then double click on it, and it will begin sharing.
Learn more about optimizing PowerPoint for Zoom. Check out this article for lots more ways to finesse your screen sharing for the best possible experience. You can record the meeting. More on recording layouts. Keep your notes in front of you, if possible, so your eyes are looking toward the screen rather than away.
Have a backup plan. What would you do if your device suddenly died or your internet suddenly disappeared? I keep my phone nearby and I know where on my phone I can quickly find my class link. So, if I suddenly dropped how to host a zoom meeting for free – how to host a zoom meeting for free: of a meeting, I could use my phone to get quickly back in.
Would you like them to be camera on whenever possible or is it fine if their camera is off? Is chatting actively encouraged or do you want to minimize chatting? I find it enhances social events like talent shows or game shows where people can chatter like they would chat between acts to someone seated next to them; I find at somber events like a church service, chat is too distracting, just like смотрите подробнее would be distracting for them to be whispering at church.
Search for:. Inviting Participants Go to the participant list. Scheduling a meeting You can also schedule a meeting in advance, so you can здесь out the links in advance.
Fill out the fields there to set up the meeting. Send the invitation information out to your attendees. Running a Meeting At the most basic level, you just need to know how to make sure everyone can see and hear and chat with each other. You can make this adjustment in your account settings: When someone attends your meeting, it will ask them if you have permission to unmute them in this and future meetings.
Sharing Screens You can share items on your computer with other people in the meeting. It will pop up a window, like this: Choose the thing you want to share — say the word document on the bottom right, then double click on it, and it will begin sharing.
Recording You can record the meeting. Learn More Read on in the guide for more on: Advanced Meeting Management spotlight, captions, breakouts, co-hosts, polls Sharing Screens on Zoom how to share PowerPoint slides, videos, documents, the whiteboard, etc.
Optimizing PowerPoint for use on Zoom — place all the audio, video, and images you need in how to host a zoom meeting for free – how to host a zoom meeting for free: PowerPoint to help meetings go smoothly.
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